South Wilts Archery Club Privacy Policy
What this privacy notice covers
South Wilts Archery Club is committed to protecting your personal information. In this notice, references to ‘we’ or ‘us’
means South Wilts Archery Club. This notice explains how we collect and use the personal information about you.
Who we are
South Wilts Archery Club is a private company limited by guarantee without share capital. Its registered company
number is 6941223 and it operates the website www.southwiltsarcheryclub.co.uk (the “Website”).
South Wilts Archery Club is a data controller under the data protection rules and our Data Protection Officer is the Club
Secretary contactable at South Wilts Archery Club, 30 Cornwall Road, Salisbury, SP1 3NL or
enquiries@southwiltsarcheryclub.co.uk .
Information we gather.
South Wilts Archery Club gathers certain information about you. Information about you may also be passed on to our
affiliated County and Regional entities.
Information you give us.
When you become a member of South Wilts Archery Club you will give us information. Information may include your
name, date of birth, postal address, email address, phone numbers, financial and credit card information, a personal
description, disability, ethnicity, your archery qualifications, award history or CRB / DBS / PVG checks that have been
undertaken and a photograph.
When you enter competitions the following information may be collected and shared with tournament organisers,
scoring systems and results may be published: First Name, Surname, Gender, Bow style, Date of Birth / Age category,
Email, Address, Phone number, Club (and ID), County (and ID), Region (and ID), Round (unless defined by age),
Disabled (Y/N), Disability info.
How we may use your information
We rely on the legitimate interest basis to use your personal information in some circumstances. For example, when
you apply to become a member of South Wilts Archery Club, we have a legitimate organisational interest to use your
information to respond to you and give you the benefits of being a member.
We also rely on obtaining your consent to use your personal information. For example, on the Membership Form, we
will seek your consent to receive club-related information via email, SMS text and post.
We may use your information for the following purposes;
1. Compliance with legal, regulatory and corporate governance obligations and good practice
2. To provide you with information about our work or our activities that you have agreed to receive
We do not use profiling and screening techniques.
Marketing
Your personal information will not be used for marketing or passed to third party organisations for that purpose.
Information Sharing and Disclosure
We may share your information with County, Regional and National bodies in order that they may communicate with
you regarding archery events only or to allow the associate bodies to manage the running of the sport in their areas.
We may disclose your personal information to third parties if we are under a duty to disclose your personal data in
order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
Keeping your records
We will keep your records for 2 years after the expiry of your membership. Hard copy membership data will be
shredded and electronic data will be deleted from the database. Competition results and photographs posted on the
Website and other Club-owned social media will only be deleted upon request. (See: Your Rights below).
Where we store your information
The data we collect from you will be transferred to and stored on a password protected on-line system.
By submitting your personal data, you agree to this transfer, storing or processing.
South Wilts Archery Club will take all steps reasonably necessary to ensure that your data is treated securely and in
accordance with this Privacy Notice.
Your rights
You have the right to:
1. Have any inaccuracies in your data corrected. If you would like to update the details we hold about you, please
contact our Data Protection Officer via telephone, email or by letter.
2. Request that we delete your personal data.
3. You have a right to request a copy of the personal information we hold about you. We require you to prove
your identity with two pieces of approved identification. Please address requests to the Data Protection Officer
and we will respond within one month, of receipt of your written request and confirmed ID. Please provide as
much information as possible about the nature of your contact with us to help us locate your records. This
request is free of charge unless the request is manifestly unfounded or excessive.
Enquires and Complaints
The Data Protection Officer is the first point of contact regarding any enquires arising from this Privacy Notice. Where
possible, please raise all enquires in writing.
If you are unhappy with our work or something that we have done or failed to do, please inform us in writing. South
Wilts Archery Club will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 4
weeks.
All complaints should be sent to:
South Wilts Archery Club
36 Beamont Way
Amesbury
Salisbury
Wiltshire
SP4 7UA
You may also complain directly to the Information Commissioner’s Office if you are concerned with how we are
handling your personal information using their online form which can be found here:
https://ico.org.uk/concerns/handling/.
We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your
personal information we will contact you directly.